Quick Reference

Adding a Clip

  1. Highlight the section of your transcript you wish to turn into a clip. Windows and Mac: Click the "Select Clip Text" button in the Transcript Toolbar.
  2. Right-click the Collection where you want the Clip.
  3. Select "Paste" from the pop-up menu.
    Windows: Drag the selected text onto a Collection in the Data window.
Note: You must have time codes in your transcript for this to work correctly. Regardless of what you highlight, the video portion of the Clip will extend from the last time code preceding your highlight to the first time code following it. 

Adding a Clip Note

  1. Right-click on the Clip you wish to add a note to in the Data window.
  2. Select "Add Note."

Adding a Collection

  1. Right-click on the Collection Root Node in the Data window.
  2. Select "Add a Collection." 

Adding an Episode

  1. In the Data window, right-click on the Series you wish to include the Episode in.
  2. Select "Add Episode."
  3. Adding an Episode will automatically prompt you to create a Transcript for that Episode.

Note: You must place the Episode within a Series. 

Adding a Keyword Group

  1. Right-click on the Keywords Root Node.
  2. Select "Add Keyword Group."

Note: You can also create Keyword Groups via the Keyword Management dialog box. Transana will not save an empty Keyword Group. 

Adding Keyword to All Clips in a Collection

Windows and Macintosh:

  1. Right-click the Keyword and select "Copy."
  2. Right-click a Collection and select "Paste."

Windows:

  • Drag the Keyword into the Collection in the Data window. 

Adding Keyword to All Episodes in a Series

Windows and Macintosh:

  1. Right-click the Keyword and select "Copy."
  2. Right-click the Series and select "Paste."

Windows:

  • Drag the Keyword into the Series in the Data window. 

Adding a Keyword to a Clip

Windows and Macintosh:
  1. Right-click the Keyword and select "Copy."
  2. Right-click the Clip and select "Paste."
  3. Double-click the appropriate keyword in the Add Clip/Clip Properties window.
  4. Select the Keywords tab in the Data window and right-click to select the "Edit" option, or click the "Edit Keywords" button on the Transcript tool bar.

Windows:

  1. Drag the Keyword into the Clip in the Data window.
  2. Drag the Keyword from the Data window into the Clip Transcript in the Transcript window. 

Adding a Keyword to an Episode

   Windows and Macintosh:
  1. Right-click the Keyword and select "Copy."
  2. Right-click the Episode and select "Paste."
  3. Double-click the appropriate keyword in the Add Episode / Episode Properties window.
  4. Select the Keywords tab in the Data window.
  5. Right-click to select the "Edit" option or select the "Edit Keywords" button on the Transcript tool bar.

Windows:

  1. Drag the Keyword into the Episode in the Data window.
  2. Drag the Keyword from the Data window into the Episode Transcript in the Transcript window.

Adding a Keyword to a Keyword Group

  1. Right-click on the Keyword Group you wish to add a keyword to.
  2. Select "Add Keyword."

Note: You can also add Keywords in the Keyword Management dialog. 

Adding a Nested Collection

  • Right-click a Collection and select "Add Nested Collection." 

Adding a Series

  • Right-click the Series and select "Add Note."   

Adding a Transcript 

  1. Right-click on the Transcript object in the Data window that you wish to add a note to.
  2. Select "Add Note." 

Clearing All Search Results 

  1. Right-click the Search Results Root Node.
  2. Select "Clear All."

Note: This option is only available when searches appear in the Search Results list. 

Clearing a Search Result 

  1. Right-click the Search Result.
  2. Select "Clear." 

Converting Search Results to a Collection

  1. Right-click the Search Result.
  2. Select "Convert to Collection." 

Copy all Clips from a Collection to a New Collection 

Windows and Macintosh:

  1. Right-click the source Collection on the Database tab in the Data window.
  2. Select "Copy."
  3. Right-click the target Collection.
  4. Select "Paste.

Windows:

  1. Select the originating Collection on the Database tab in the Data window.
  2. Drag it to a new Collection name.

Note: Be sure to hold down Ctrl to copy rather than move the Clip. 

Copying a clip to a new Collection

Windows and Macintosh:

  1. Right-click the Clip and select "Copy."
  2. Right-click the target Collection and select "Paste."

Windows only:

  • Select the Clip and drag it to the target Collection. Be sure to hold down Ctrl to copy rather than move the Clip. 

Copying a Keyword to a new Keyword Group 

Windows and Macintosh:

  1. Right-click the Keyword and select "Copy."
  2. Right-click the new Keyword Group and select "Paste."

Windows:

  • Select the Keyword and drag it into the new Keyword Group. Be sure to hold down Ctrl to copy rather than move the Keyword. 

Defining a Clip as a Keyword Example

Windows and Macintosh:

  1. Right-click the desired clip and select "Copy."
  2. Right-click the Keyword and select "Paste."

Windows:

  • From the Data Window, drag the desired clip onto the desired Keyword. 

Deleting a Clip

  1. Right-click the Clip you wish to remove.
  2. Select "Delete."

Note: All associated Clip Keywords will also be deleted. 

Deleting a Collection

  1. Right-click on the Collection you wish to remove.
  2. Select "Delete."

Note: All associated Clips will also be deleted. 

Deleting a Collection Note

  1. Right-click on the Note you wish to remove.
  2. Select "Delete."   

Deleting an Episode

  1. Right-click on the Episode you wish to delete.
  2. Select "Delete."

Note: All associated Transcripts and Episode Keywords will also be deleted.

Deleting an Episode Note

  1. Right-click on the note you wish to remove.
  2. Select "Delete."  

Deleting a Keyword from a Clip

  1. Right-click the Clip, and select "Properties."
  2. Highlight the Keyword and click the "<<" button.
  3. Click "OK" on the Clip Properties form.   

Deleting a Keyword from an Episode

  1. Right-click the Episode, and select "Properties."
  2. Highlight the Keyword and click the "<<" button.
  3. Click "OK" on the Episode Properties form.   

Deleting a Keyword from a Keyword Group

  1. Right-click on the keyword you wish to remove.
  2. Select "Delete."

Note: Deleting a Keyword removes it from all Episodes and Clips to which it has been applied. 

Deleting a Keyword Group

  1. Right-click on the Keyword Group you wish to remove.
  2. Select "Delete."

Note: All associated Keywords will also be deleted, and will be removed from all Episodes and Clips. 

Deleting a Note

  1. Right-click the Note entry in the Database tab of the Data window
  2. Select "Delete." 

Deleting a Series

  1. Right-click on the Series you wish to remove.
  2. Select "Delete."

Note: All related Episodes, Episode Keywords, Transcripts, and Notes will also be deleted. 

Deleting a Series Note

  1. Right-click on the note you wish you remove.
  2. Select "Delete."  

Deleting a Transcript

  1. Right-click the Transcript on the Database Tab of the Data window.
  2. Select "Delete." 

Editing a Clip Note

  • Double-click the Note in the Database Tree.  

Editing Clip Properties

  1. Right-click on the Clip in the Database Tree.
  2. Select "Properties."

Editing Collection Properties

  1. Right-click on the Collection in the Database Tree.
  2. Select "Properties."  

Editing a Collection Note

  • Double-click the Note in the Database Tree.  

Editing an Episode Note

  • Double-click the Note in the Database Tree.  

Editing Episode Properties

  1. Right click on the Episode in the Database Tree.
  2. Select "Properties."  

Editing Note Properties

  1. Right click on the Note in the Database Tree.
  2. Select "Properties."  

Editing Series Properties

  1. Right-click the Series in the Database Tree.
  2. Select "Properties." 

Editing a Series Note

  • Double-click the Note in the Database Tree.

Editing a Transcript

  1.  Load the appropriate Transcript by double-clicking the Transcript of an Episode or by double-clicking a Clip.
  2. Put the Transcript into "Edit mode" by clicking on the editbutton icon in the Transcript toolbar.

Editing Transcript Properties

  1. Right-click the Transcript in the Database Tree.
  2. Select "Properties."  

Inserting a Time Code into a Transcript

  1. Position the Transcript cursor in the desired spot in the Transcript within the Transcript window.
  2. Get the video to the proper position by playing the video and either by selecting Pause (not Stop) in the Video window or by right-clicking the Wave Form in the Visualization window.
  3. Click "Current" in the Visualization window or click Ctrl from within the Transcript. 

Managing Keywords

                         
  1.  Right-click the Keywords Root Node
  2. Select "Keyword Management," or click the keywordicon icon on the Episode Properties, Clip Properties, or Edit Keywords screens. 

Loading a Video

  1. Create or select a Series.
  2. Add an Episode to the Series
  3. Add a Transcript.

Note: Loading a Transcript is the action that loads a video into the Video window. 

Locating a Clip in the Original Episode

  1. Right-click the Clip .
  2. Select "Locate Clip in Episode." 

Moving all Clips from a Collection to a New Collection 

 

Windows and Macintosh:

  1. Right-click the source Collection.
  2. Select "Cut."
  3. Right-click the target Collection.
  4. Select "Paste."

Windows only:

  • Select the source Collection and drag it to the target Collection name.

Note: Do not hold down Ctrl to move rather than copy the Clips.

Moving a Clip to a New Collection

Windows and Macintosh:

  1. Right-click the Clip.
  2. Select "Cut."
  3. Right-click the target Collection.
  4. Select "Paste."

Windows only:

  • Select the Clip and drag it to a new Collection name.

Note: Do not hold down the Ctrl key to move rather than copy the Clip. 

Moving a Keyword to a new Keyword Group

Windows and Macintosh:

  1. Right-click the Keyword.
  2. Select "Cut."
  3. Right-click the target Keyword Group.
  4. Select "Paste."

Windows:

  • Select the Keyword and drag it into the new Keyword Group.

Note: Do not hold down Ctrl to move rather than copy the Keyword. 

Opening a Clip

  •  Double-click the Clip within a Collection in the Data window. 

 

Opening an Episode

  • To view a video file in an Episode, you must open a Transcript for that Episode. If one does not exist, add a Transcript. 

 

Opening a Note

Opening a Transcript 

  • Double-click the Transcript within the Data window. 

Playing all the Clips in a Collection

  1. Right-click the Collection on the Database Tab in the Data window.
  2. Select "Play All Clips." 

Playing from a position to the end of the Episode/Clip

Windows and Macintosh:

Windows only:

Macintosh only:

  1. Hold down Command or Meta.
  2. Click in the Transcript window. 

Printing a Transcript

  1. Open the Transcript you wish to print.
  2. From the "File Menu" select "Print Transcript" or from the Transcript menu, select "Print."  

Re-ordering Clips within a Collection

  1. Open the Transcript you wish to print.
  2. From the File Menu, select "Print Transcript" or from the Transcript menu, select "Print."  

Re-ordering Clips within a Collection

Windows and Macintosh:

  • Use cut-and-paste to change the order of Clips within a Collection.

Note: When you paste a Clip, it will be positioned before the Clip you paste it on.

Windows:

  • Use drag-and-drop to change the order of Clips within a Collection.

Note: When you drag a Clip, it will be positioned before the Clip you drop it on. 

Search 

  1.  Right-click the Search Results Root node.
  2. Define your Search and press "OK."
  3. Look at the resulting Search Result. 

Viewing a Collection Summary Report

  1. Right-click a Collection name in the Data window.
  2. Select "Collection Summary Report." 

Viewing a Keyword Definition 

  1. Right-click a Keyword.
  2. Select "Properties."

Note: You can also view Keyword Definitions in the Keyword Management screen or through the Keyword Summary Report.   

Viewing a Keyword Map 

  1. Right-click an Episode.
  2. Select "Keyword Map" to see a graphical representation of where different keywords have been assigned to Clips created from the selected Episode.  

Viewing a Keyword Summary Report 

  • Right-click the Keywords Root to produce a report of all Keywords in all Keyword Groups.
  • Right-click a Keyword Group to produce a report of all Keywords in that group. 

Viewing a Keyword Usage Report

For a Series:
  1. Right-click a Series.
  2. Select "Keyword Usage Report" to produce a report of the Keywords assigned to all Episodes within that Series.
For an Episode:
  1. Right-click an Episode.
  2. Select "Keyword Usage Report" to produce a report of all Keywords assigned to Clips created from that Episode.
For a Collection:
  1. Right-click a Collection.
  2. Select "Keyword Usage Report" to produce a report of the Keywords assigned to all Clips within that Collection.